Provided the club is recording and storing personal data for the club’s own objects and such data will not be forwarded to any third parties, there is no requirement for a club to register under the Data Protection Act. However, the club must still comply with data protection legislation and it is usually advisable for clubs to register for the following reasons:
The Data Protection Act regulates the processing of information concerning individuals held by a ‘data controller’. In a club, the Secretary would be regarded as the data controller. The object of the Act is to protect an individual’s right to privacy and ensure the accuracy of personal data that is held either in computerised form or manual records held in a ‘relevant filing system’.
An explanatory leaflet can be obtained from Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.