To supplement the report provided by the stocktaker the following items need checking to ensure its accuracy.
1. Deliveries recorded in the goods received book need checking against statements and invoices rendered by supplier.
2. Ensure that all items received free of charge are entered in the goods received book.
3. Check entries in the allowance book to ensure they are authorised. Particular attention should be given to claims for waste and consideration whether the level of such claims is acceptable.
4. Check allowance for authorised brewery credits and follow up to ensure credit is subsequently received.
5. Check the reasonableness of allowances for pipe cleaning and waste. Fewer allowances can result in more profit for the club.
6. There will be occasions, due to special events in the club when the six day stock on hand may not apply.
7. Accuracy of cost prices and selling prices shown on the stock report should be confirmed to ensure correct profit percentages.
8. Examine closely the level of stock on hand for each commodity at date of stock take. Most suppliers provide a minimum of weekly deliveries. With the exception of spirits which are quite often overstocked due to deals offered particularly at Christmas time, stock on hand should be no greater than six days average sales. This is essential in respect of cask beer which has a short shelf life when tapped, whilst other beers and lagers also have ‘best before’ dates stamped on the kegs. The ‘best before’ dates also applies to bottled beers, mixers, spirits and soft drinks and the six day average stock on hand level should remove any future possibility of writing off out of date stock.
The gross profit percentage achieved on all lines should be reviewed to ensure an adequate return is being made on all stock. No items should be sold with a negative GP%.